Kansas Records Retention Schedules

Results of Query:

Agency Code: 663 (Board of Technical Professions. )

Page 1 of 1 showing 9 records of 9 total, starting on record 1

Agency Number: 663-001
Board of Technical Professions

SERIES ID	0001-663
TITLE	Agenda and Meeting Notices
DESCRIPTION	Copies of agenda and notices for upcoming board meetings.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0004-663
TITLE	Corporate Practice Files
DESCRIPTION	Licensing files for corporations involved in the various technical professions: applications, certificates, annual reports, correspondence, and other supporting materials.
RETENTION	See Comments
COMMENTS	Retain three calendar years after applicant fails to renew, then transfer to archives. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194

SERIES ID	0006-663
TITLE	Enforcement Files
DESCRIPTION	Records related to the enforcement of standards, ethics, regulations, and statutes relating to the technical professions: correspondence, reports, exhibits, transcripts, legal documents, etc.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(11)
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0023-663
TITLE	Intern Engineer Certificate Files
DESCRIPTION	Records related to the certification of engineers-in-training including applications, transcripts, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain five calendar years from date of issuance, then destroy unless intern becomes fully licensed. In that case file is transferred to Professional Licensing Files (#0018-663) Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a) (6)(9)(14)(30)
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194

SERIES ID	0017-663
TITLE	Professional Information Reference Files
DESCRIPTION	Wide variety of materials regarding the technical professions and their licensing aspects: correspondence, publications, meeting materials, examination info, committee minutes, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-04-27
K.A.R. NUMBER	53-2-079

SERIES ID	0018-663
TITLE	Professional Licensing Files
DESCRIPTION	Records related to the licensing of engineers, architects, landscape architects, and surveyors (and arranged in sub-series thereby): applications, transcripts, correspondence, photos,test scores, etc.
RETENTION	See Comments
COMMENTS	Retain 10 calendar years after applicant fails to renew or is deceased, then transfer to archives. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Archives
RESTRICTIONS	K.S.A. 45-221(a)(6)(9)(14)(30)
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194

SERIES ID	0019-663
TITLE	Professional Licensing Files - Pending
DESCRIPTION	"Professional Licensing Files" (q.v.) which are in some stage prior to final licensing: "Must Pay Fee Files," "Examination Files," "Denied Files," "Fee and Facsimile Files," etc.
RETENTION	See Comments
COMMENTS	Retain one year after last activity then destroy, except if denied. In that case retain three years then destroy. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a) (6)(9)(14)(30)
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194

SERIES ID	0024-663
TITLE	Renewal Records
DESCRIPTION	Records related to the renewal of professional and business entity licenses.
RETENTION	3 Calendar Years
COMMENTS	Retain 3 calendar years then destroy. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a) (6)(9)(14)(30)
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194

SERIES ID	0022-663
TITLE	Verification Records
DESCRIPTION	Documents showing responses to other state licensing agencies which have requested verification of professional licenses issued in Kansas.
RETENTION	See Comments
COMMENTS	Retain for 6 months from date of creation then destroy. Paper copies should be destroyed after quality assurance procedures have been met per the ERP.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(1), KSA 75-3520
APPROVED	2017-01-19
K.A.R. NUMBER	53-2-194