Kansas Records Retention Schedules

Results of Query:

Agency Code: 670-003 (Office of the State Treasurer. Cash Management)

Page 1 of 1 showing 23 records of 23 total, starting on record 1

Agency Number: 670-003
Office of the State Treasurer
Cash Management
Aid to Local Government

SERIES ID	0015-670
TITLE	Ad Valorem Tax Distribution Files
DESCRIPTION	Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the ad valorem tax which the State Treasurer reimburses local government.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0016-670
TITLE	Audit Confirmation Sheets
DESCRIPTION	Form listing the amount of tax monies which the State Treasurer reimbursed to local government for their portion of various taxes collected by the Department of Revenue.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0022-670
TITLE	Local Alcohol Tax Distribution Files
DESCRIPTION	Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the local alcohol tax which the State Treasurer reimburses to local government
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0023-670
TITLE	Local Sales Tax Distribution Files
DESCRIPTION	Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the local sales tax which the State Treasurer reimburses to local government.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0024-670
TITLE	Motor Vehicle Rental Excise Tax Distribution Files
DESCRIPTION	Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the motor vehicle rental tax which the State Treasurer reimburses to local govern
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0027-670
TITLE	Racing Admissions Tax Aid
DESCRIPTION	Documents received from the Department of Revenue itemizing calculations and expenditures of monies generated from the Racing Admissions Tax which the State Treasurer reimburses to local government.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0030-670
TITLE	Revenue Sharing Distribution Files
DESCRIPTION	Documents received from the Dept. of Revenue itemizing the calculations and expenditures of monies generated from the share of state sales tax which the State Treasurer reimburses to local government.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0032-670
TITLE	Special City and Highway Tax Distribution Files
DESCRIPTION	Documents received from the Department of Revenue itemizing the calculations and expenditures of monies generated from the gasoline tax which the State Treasurer reimburses to local government.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0034-670
TITLE	Taylor Grazing Aid
DESCRIPTION	Documents received from the Federal Department of Revenue itemizing calculations and expenditures of monies generated from Taylor Grazing Aid which the State Treasurer reimburses to local government.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

Agency Number: 670-003
Office of the State Treasurer
Cash Management
Item Processing

SERIES ID	0017-670
TITLE	Cashiers Monthly Reports
DESCRIPTION	Accounting reports generated monthly and maintained to monitor receipts and money transfers.
RETENTION	003 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0018-670
TITLE	Country Treasurers' Reports
DESCRIPTION	Reports generated by the county treasurers itemizing the monies received for deposit by the State Treasurer into the various state funds.
RETENTION	010 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to storage facility for 8 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18 ; Revised 2019-06-10
K.A.R. NUMBER	53-2-131

SERIES ID	0019-670
TITLE	Court Fees Records
DESCRIPTION	Reports generated by the courts itemizing monies received for deposit by the State Treasurer into the various state funds.
RETENTION	010 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0020-670
TITLE	Daily Repurchase Worksheets
DESCRIPTION	Worksheets used to compute repurchase collateral value and maintained to ensure that the collateral equals or exceeds the money invested.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0021-670
TITLE	Federal Reserve Safekeeping Account Reports
DESCRIPTION	Computer printouts generated by the Federal Reserve regarding treasury safekeeping accounts managed by the Federal Reserve and maintained for convenience of reference.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0025-670
TITLE	Outlawed Warrants Records
DESCRIPTION	Final report listing the outstanding state warrants that have not been redeemed after the 13 month cycle which voids payment on that warrant.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0026-670
TITLE	Potential Outlawed Warrants
DESCRIPTION	Documents relating to the preliminary accounting procedures to determine the final outlawed warrants report indicating which state warrants have not been redeemed during the 13 month cycle.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0029-670
TITLE	Receipt Vouchers and Supporting Ledgers - Local Entities
DESCRIPTION	Documents submitted by a local entities itemizing receipts and maintained for accountability.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0028-670
TITLE	Receipt Vouchers - State Agencies
DESCRIPTION	Reports of receipt vouchers itemizing the amount of state agency deposits into the designated funds.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0031-670
TITLE	Security Deposit and Withdrawal Records
DESCRIPTION	Records maintained on securities pledged by business associations to cover state funds on deposit and withdrawals.
RETENTION	See Comments
COMMENTS	Retain until security is matured plus 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0033-670
TITLE	State Agency Safekeeping Accounts Deposits/Withdrawals
DESCRIPTION	Records itemizing the deposits and withdrawals of state agency securities held by the State Treasurer.
RETENTION	See Comments
COMMENTS	Retain 3 years after money is withdrawn and paid, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0035-670
TITLE	Warrant Forgeries Affidavit
DESCRIPTION	Affidavit submitted to banking and/or financial organizations requesting reimbursement to the State Treasurer for forged state warrants cashed by those institutions.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0037-670
TITLE	Warrants Cancellation Reports
DESCRIPTION	Report listing the state warrants that were voided by the State Treasurer and replaced with new state warrants.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131

SERIES ID	0036-670
TITLE	Warrant Stop Payment Files
DESCRIPTION	Form instructing the State Treasurer to stop payment on a state warrant.
RETENTION	See Comments
COMMENTS	Retain 5 years if outstanding, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-07-18
K.A.R. NUMBER	53-2-131