Kansas Records Retention Schedules

Results of Query:

Agency Code: 694-002 (Kansas Commission on Veterans Affairs. Kansas Soldiers' Home and Kansas Veterans' Home)

Page 1 of 1 showing 26 records of 26 total, starting on record 1

Agency Number: 694-002
Kansas Commission on Veterans Affairs
Kansas Soldiers' Home and Kansas Veterans' Home

SERIES ID	0041-694
TITLE	Admissions and Discharge Log
DESCRIPTION	Log of members admitted to and discharged from the Home. Replaces Record of Admissions and Military History of Members.
RETENTION	See Comments
COMMENTS	Retain permanently in office vault or transfer to archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0045-694
TITLE	Agency Audit Reports
DESCRIPTION	Copies of reports of audits by Legislative Post-Audit agency--record copy maintained at Veterans Commission Central Office.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0048-694
TITLE	Annual Survey of Government Employment
DESCRIPTION	Copies of survey submitted to U.S. Census Bureau summarizing total employment statistics of agency.
RETENTION	See Comments
COMMENTS	Retain current year, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0056-694
TITLE	Cemetery and Death Book Index
DESCRIPTION	Index to place of burial for deceased members and to where their deaths are registered in Death Book.
RETENTION	See Comments
COMMENTS	Retain permanently in office or transfer to archives
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0057-694
TITLE	Controlled Substance Records
DESCRIPTION	Records of inventories, purchases, and dispensation of narcotics--required for federal inspections.
RETENTION	006 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0058-694
TITLE	Daily Population Record
DESCRIPTION	Used to record daily admissions or discharges of members and to maintain running total of all presently living at the Home.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0063-694
TITLE	Drug Usage Reports
DESCRIPTION	Statistical records of drugs prescribed and administered from the Home hospital pharmacy.
RETENTION	006 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0065-694
TITLE	Employee Disclosure of Disability
DESCRIPTION	Record of employee handicaps maintained in compliance of EEO requirements
RETENTION	See Comments
COMMENTS	Retain until three years after employee ceases employment, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0069-694
TITLE	Energy Consumption Records for the Kansas Soldiers' Home
DESCRIPTION	Records of natural gas and electrical power consumption at Home power plant.
RETENTION	006 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2013-12-17
K.A.R. NUMBER	53-2-072

SERIES ID	0075-694
TITLE	Gasoline Consumption Reports
DESCRIPTION	Record of gasoline consumption by each official vehicle at the Kansas Soldiers' Home and the Kansas Veterans' Home.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2013-12-17
K.A.R. NUMBER	53-2-072

SERIES ID	0076-694
TITLE	Halsey Hall Construction Records
DESCRIPTION	Vouchers, contracts, contractor payrolls, correspondence, engineering data, testing reports, work progress reports, estimates, and other documents related to construction of Halsey Hall.
RETENTION	See Comments
COMMENTS	Retain permanently in office vault or transfer to archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0077-694
TITLE	History of Old Fort Dodge
DESCRIPTION	Scrapbook of photographs, letters, chronology, and essays related to the history of Fort Dodge.
RETENTION	See Comments
COMMENTS	Retain permanently in office vault or transfer to archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0080-694
TITLE	Inventory Records - Non-Expendable
DESCRIPTION	Records used to control inventory of real and capital property; includes DAM013 CASK report, copies of DA-80 forms, and supporting documents.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory plus 5 years; then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0014-694
TITLE	Kansas Soldiers Home and Kansas Veterans' Home Case Files
DESCRIPTION	Includes applications for admission, correspondence, various legal documents, and other related records. Used to document all aspects of the lives of members at the Home.
RETENTION	010 cldr years after veterans' death or discharge from either facility.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	2014-01-23
K.A.R. NUMBER	53-2-179

SERIES ID	0084-694
TITLE	Ledgers - General
DESCRIPTION	Records of debits and credits on members' accounts for services provided to them by the Home.
RETENTION	010 fisc yrs
COMMENTS	This series includes only internal documents.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0085-694
TITLE	Ledgers - General
DESCRIPTION	Record of funds in members' and patients' trust fund accounts.
RETENTION	010 fisc yrs
COMMENTS	This series includes only internal documents.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0088-694
TITLE	Letters of Inquiry
DESCRIPTION	Correspondence from the general public requesting information regarding the Kansas Soldiers' Home and Kansas Veterans' Home, their operations, members, and other related subjects.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2013-12-17
K.A.R. NUMBER	53-2-072

SERIES ID	0091-694
TITLE	Members and Transfer Patients Medical Record
DESCRIPTION	Medical histories, hospital admission records, doctors and nurses notes, nutrition records, laboratory records, health assessments, and other documents related to mental and physical health of members
RETENTION	010 cldr years after veterans' death or discharge from either facility.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	2014-01-23
K.A.R. NUMBER	53-2-179

SERIES ID	0096-694
TITLE	Patient Worker Certificates File
DESCRIPTION	Certifications of patients' eligibility to participate in special therapeutic work programs for less than minimum wage--includes work evaluations.
RETENTION	See Comments
COMMENTS	Retain until three years after employee leaves employment, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0100-694
TITLE	Public Water System Reports for the Kansas Soldiers' Home
DESCRIPTION	Certificates of water supply purity based upon sampling and tests by the Department of Health and Environment.
RETENTION	See Comments
COMMENTS	Retain until superseded by new certification plus 3 years; then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2013-12-17
K.A.R. NUMBER	53-2-072

SERIES ID	0102-694
TITLE	Receipts Records - Cash
DESCRIPTION	Records of cash receipts from individuals.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0105-694
TITLE	Statements for Board, Lodging, and Care of Residents
DESCRIPTION	Copies of bills sent to residents of the home for various goods and services provided.
RETENTION	004 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0106-694
TITLE	Statements of Benefit Charges
DESCRIPTION	Reports from the Department of Administration regarding unemployment benefits paid to past employees.
RETENTION	005 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0109-694
TITLE	Union Grievance Files
DESCRIPTION	Documents related to grievances filed against agency by employees with union membership.
RETENTION	010 fisc yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0112-694
TITLE	Veterans Administration Monthly and Quarterly Reports
DESCRIPTION	Required by the VA for reporting of various statistics regarding operations at the Home--VA Form 105588--original sent to VA.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1987-10-29
K.A.R. NUMBER	53-2-072

SERIES ID	0116-694
TITLE	Water Consumption Records for the Kansas Soldiers' Home
DESCRIPTION	Records of weekly water usage from wells at the Kansas Soldiers' Home.
RETENTION	See Comments
COMMENTS	Retain current year plus 5 prior, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1987-10-29 ; Revised 2013-12-17
K.A.R. NUMBER	53-2-072