Kansas Records Retention Schedules

Results of Query:

Agency Code: 710-006 (Department of Wildlife, Parks, and Tourism. Administrative Services Section)

Page 1 of 1 showing 42 records of 42 total, starting on record 1

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Administrative Services

SERIES ID	0102-710
TITLE	Budget Preparation Files - Annual
DESCRIPTION	Documents used in the preparation of annual agency budget: correspondence, draft budget requests, computer reports, notes, and other miscellaneous materials.
RETENTION	005 fisc yrs
COMMENTS	Contact the archives for appraisal - if not accepted for transfer to the archives, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0109-710
TITLE	Cost Accounting Reports - Internal
DESCRIPTION	Internally generated computer reports used to manage agency finances: balance, labor distribution, vehicle cost summary, annual leave reports, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0116-710
TITLE	Equipment Check-Out Log
DESCRIPTION	Logged records covering individual office equipment check-out.
RETENTION	See Comments
COMMENTS	Retain until check-out sheet is complete, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0129-710
TITLE	Payrolls
DESCRIPTION	Agency employee payrolls.
RETENTION	See Comments
COMMENTS	Obsolete record series -- transfer to the archives immediately.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0139-710
TITLE	Reports - Miscellaneous
DESCRIPTION	Variety of reports from independent contractors regarding various construction or renovation proposals or projects.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0146-710
TITLE	Statements of Lost Warrants
DESCRIPTION	Copies of DA form 6 used to request re-issues of lost warrants.
RETENTION	currt fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0148-710
TITLE	Subject Files - Business Management
DESCRIPTION	Records covering a wide range of administration issues: cost accounting corrections, state printer requisitions, accounting reports, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0158-710
TITLE	Vouchers - Purchase
DESCRIPTION	Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0163-710
TITLE	Wildtrust Expenditure Records
DESCRIPTION	Department wildtrust donation general operation records.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Engineering Section

SERIES ID	0096-710
TITLE	Aerial Photographs
DESCRIPTION	Aerial photographs of the Kansas topography.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0114-710
TITLE	Dredging Permits
DESCRIPTION	Documents associated with dredging projects approved or disapproved by the Department on Kansas streams and/or rivers.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0118-710
TITLE	Interior Road Project Records
DESCRIPTION	Documents related to the approval and construction of interior roads in state parks: maps, drawings, correspondence, bids, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0123-710
TITLE	Land and Water Project Records
DESCRIPTION	Records related to construction projects in state parks using Land and Water Conservation Funds: inspection reports, bids, agreements, drawings, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0127-710
TITLE	Maps - General
DESCRIPTION	Wide variety of maps used by the agency: reservoir, quadrangle, natural resource and land-use, county, watershed.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0131-710
TITLE	Property Tax Statements and Exemptions
DESCRIPTION	Statements of property taxes assessed on Department owned property and exemptions filed on those taxes.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0136-710
TITLE	Record Drawing Records
DESCRIPTION	Records documenting physical layout of all state parks.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0144-710
TITLE	State Lake Report Records
DESCRIPTION	State Fishing Lake general operation information: inspection reports, repair and development information, water-level reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0145-710
TITLE	State Park Master Plans
DESCRIPTION	All information collected and used during the construction of individual state parks: correspondence, maps, estimated visitation rates, land acquisition, reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0149-710
TITLE	Subject Files - Engineering
DESCRIPTION	Records covering a wide variety of engineering issues: correspondence, sewage treatment plant, fish (cleaning) stations, construction projects, engineering literature, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0162-710
TITLE	Waterfront Inspection Report Records
DESCRIPTION	Records relating to the construction of waterfront facilities (i.e. boat houses, docks, etc.) at Crawford State Park.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for appraisal -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0160-710
TITLE	Water Level Measurements and Specifications
DESCRIPTION	Monthly water-level reports and lake formation specifications.
RETENTION	010 cldr yrs
COMMENTS	Retain until no longer useful, then contact the archives -- if not accepted, then destroy.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0161-710
TITLE	Water Right Records
DESCRIPTION	Documents issued to the agency granting water right approvals: applications, permits, approve certification, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer active plus 005 years, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
License and Revenue Section

SERIES ID	0100-710
TITLE	Boat Permit Application Cards
DESCRIPTION	Individual applications submitted for Kansas boat registration numbers.
RETENTION	See Comments
COMMENTS	Retain until registration expires plus 3 calendar years.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0101-710
TITLE	Boat Registration Records
DESCRIPTION	Routine documents related to registration of boats: correspondence, form letters, certificates, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0107-710
TITLE	Controlled Hunting Area Records
DESCRIPTION	As per state regulations, certain areas are posted as controlled shooting areas: bond, license, application, lease, etc.
RETENTION	See Comments
COMMENTS	Retain until controlled shooting area status is superseded or no longer in effect plus 003 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0110-710
TITLE	County License Sale Reports
DESCRIPTION	Quarterly reports sent by county clerks related to department license sales.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0111-710
TITLE	County Vendor Bond Records
DESCRIPTION	Authorization from the department for bonds issued by the county to eligible vendors.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0112-710
TITLE	Daily Boat Permit Logs
DESCRIPTION	Records used for controlling Kansas boat registration number issuances
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0125-710
TITLE	License Sales Records
DESCRIPTION	Ledger of license to hunt, fish, trap, or sell furs: numbers sold, amounts rec'd, number returned, amounts refunded, balances, remittances to treasury all by category of license and totals, etc.
RETENTION	See Comments
COMMENTS	Transfer records to the archives immediately.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0126-710
TITLE	Licenses Sold Records - Annually
DESCRIPTION	Duplicate copies of licenses sold over a one year period: hunting, fishing, parks, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0138-710
TITLE	Replacement and Duplicate Permit Request Records
DESCRIPTION	Submitted requests by permit holders for replacement of or duplication of issued permits.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0140-710
TITLE	Reports - Quarterly
DESCRIPTION	Internal documents used to compile statistics on agency activities: park permits, license receipts, park permits, temporary boat permits, sales reconcilement schedule, etc.
RETENTION	002 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0142-710
TITLE	Special-Use License Records
DESCRIPTION	Records related to those individuals who have received lifetime hunting, fishing or combination licenses: elderly, Indians, handicapped, etc.
RETENTION	See Comments
COMMENTS	Retain until individual lifetime status is superseded or no longer effective plus 005 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Planning and Grant-In-Aid Section

SERIES ID	0117-710
TITLE	Federal Aid Ledger Reports
DESCRIPTION	Internal computer reports used to manage Federal Aid grants: expenditure detail, object code, description, amounts, dates, voucher numbers, location, program, balances, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0122-710
TITLE	Land and Water Project Files
DESCRIPTION	Records related to receiving and distributing federal Land and Water Conservation funds for approved recreation projects: vouchers, summary sheets, correspondence, receipts, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0130-710
TITLE	Planning A-95 Transmittal Sheet Records
DESCRIPTION	State form used by agencies to receive and send federal funds for approved state and local projects.
RETENTION	See Comments
COMMENTS	Destroy records immediately.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0137-710
TITLE	Recreation Facility Inventory Records
DESCRIPTION	Inventory sheets of publicly accessible recreational facilities by county.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0141-710
TITLE	School District Survey
DESCRIPTION	Completed survey forms from school districts inventorying their recreational facilities on a statewide basis.
RETENTION	010 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0143-710
TITLE	State Grant-In-Aid Records
DESCRIPTION	Records covering the distribution of and management for federal grant-in-aid funded projects to local governments: joint council minutes, correspondence, project review committee, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0150-710
TITLE	Subject Files - Planning and Grant-In-Aid
DESCRIPTION	Records covering a wide range of planning and grant-in-aid issues: relocating laws, correspondence, Konza Prairie Research Center, workshop material, approval letters, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

SERIES ID	0155-710
TITLE	Visitors Logs
DESCRIPTION	Data collected monthly regarding the visitation usage at individual state parks: number of persons, state park names, estimated distribution of visitation, etc.
RETENTION	005 cldr yrs
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081

Agency Number: 710-006
Department of Wildlife, Parks, and Tourism
Administrative Services Section
Regional Offices Section

SERIES ID	0147-710
TITLE	Subject Files
DESCRIPTION	Wide range of records created separately, but stored together: law enforcement correspondence, research and lake reports, studies, comp time schedules, newsletter, staff meeting minutes, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) or other agency schedule entries where applicable -- otherwise retain until no longer useful, then transfer to the archives.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1989-10-12
K.A.R. NUMBER	53-2-081