Kansas Records Retention Schedules
Results of Query:
Agency Code: 652 (Kansas State Department of Education)
Page 3 of 3 showing 35 records of 235 total,
starting on record 201
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Agency Number: 652-102
Kansas State Department of Education
Financial Services & Quality Control
Vocational Education Administration
SERIES ID |
0143-652 |
TITLE |
State Agencies Files |
DESCRIPTION |
Correspondence and other documents involving the State Board of Nursing, the Dept. of Social and Rehabilitation Services, the Dept. of Human Resources, and other agencies. |
RETENTION |
006 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0146-652 |
TITLE |
State Board of Education Goals and Objectives |
DESCRIPTION |
Copies of goals and objectives established by State Board of Education with progress reports of the Vocational Education Section and other related materials. |
RETENTION |
See Comments |
COMMENTS |
Retain until noncurrent, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0147-652 |
TITLE |
State Car Requests |
DESCRIPTION |
Copies of reservation requests for state vehicles submitted by staff members of the Vocational Education Section. |
RETENTION |
See Comments |
COMMENTS |
Retain for current year, then discard. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0149-652 |
TITLE |
State Plan - U.S. Department of Education |
DESCRIPTION |
Copies of applications for federal funding for vocational education prepared by the State Department of Education. |
RETENTION |
006 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0159-652 |
TITLE |
Teacher Education Contracts |
DESCRIPTION |
Contracts with state universities to provide federally-funded in-service training for vocational-technical school teachers. |
RETENTION |
See Comments |
COMMENTS |
Retain until noncurrent, then discard. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0163-652 |
TITLE |
Travel Memoranda |
DESCRIPTION |
Copies of requests for authorization to travel at state expense submitted by staff members of the Vocational Education Section. |
RETENTION |
See Comments |
COMMENTS |
Retain for current year, then discard. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0167-652 |
TITLE |
USD Tuition Appeals |
DESCRIPTION |
Documents concerning appeals submitted to the State Board of Education. by individual students related to their tuition for vocational education programs not offered by their own unified school districts. |
RETENTION |
006 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0170-652 |
TITLE |
Vocational Education Conference Files |
DESCRIPTION |
Documents related to annual vocational education conferences held by the State Dept. of Education for teachers and administrators of local educational agencies. |
RETENTION |
See Comments |
COMMENTS |
Retain until noncurrent, then transfer to archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0171-652 |
TITLE |
Vocational Education Data System - U.S. Department of Education |
DESCRIPTION |
Copies of annual reports regarding use of federal funds submitted to the U.S. Dept. of Education by the State Department of Education. |
RETENTION |
006 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0174-652 |
TITLE |
Vocational Education Program Listings |
DESCRIPTION |
Annual lists of vocational education programs offered by local education agencies. |
RETENTION |
001 cldr yr |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0175-652 |
TITLE |
Vocational Education Project Forms |
DESCRIPTION |
|
RETENTION |
006 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0183-652 |
TITLE |
Vouchers - Travel |
DESCRIPTION |
Copies of certifications by staff members of the Vocational Education Section that specified expenditures of state funds for travel were correct and valid. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
SERIES ID |
0185-652 |
TITLE |
Work Study Program Files |
DESCRIPTION |
Documents related to federally-funded part-time employment provided for students in vocational education programs of local education agencies. |
RETENTION |
006 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1987-01-29
|
K.A.R. NUMBER |
53-2-069 |
Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Educational Assistance Section
SERIES ID |
0197-652 |
TITLE |
Board Goal Reports |
DESCRIPTION |
Copies of documents containing annual goals adopted by the State Board of Education and quarterly reports of progress made in achieving those goals by the Educational Assistance Section. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives - duplicate and quarterly reports may be destroyed and related computer disks erased when no longer useful. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0205-652 |
TITLE |
Correspondence - Routine |
DESCRIPTION |
Letters received and copies of letters sent by the Educational Assistance Section staff. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0211-652 |
TITLE |
Employee Personnel Records - Office Copies |
DESCRIPTION |
Copies of leave applications, evaluations, performance standards, and other documents related to staff members of the Educational Assistance Section. |
RETENTION |
See Comments |
COMMENTS |
Retain for length of employee's tenure plus 5 calendar years, then destroy. Destroy duplicate copies of documents held by personnel services sect. when no longer useful. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0221-652 |
TITLE |
Inventory Lists |
DESCRIPTION |
Printout copies of lists of capital outlay equipment owned by the State Department of Education for use by the Educational Assistance Section. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded by new inventory plus 3 fiscal years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0227-652 |
TITLE |
Memos - Commissioner and Assistant Commissioner |
DESCRIPTION |
Memoranda conveying information, directives, or requests to the staff of the State Department of Education, to the Division of Education Services, or to the Educational Assistance Section. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0234-652 |
TITLE |
Publications |
DESCRIPTION |
Newsletters, occasional papers, curriculum guides, and other published material produced and distributed by the Educational Assistance Section. |
RETENTION |
See Comments |
COMMENTS |
Retain l copy of each publication 3 years and until superseded, and then transfer to archives, where unwanted material will be purged - destroy other copies when no longer useful. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0235-652 |
TITLE |
Purchasing Records |
DESCRIPTION |
Copies of documents used in requesting authorization for purchases of supplies, equipment, and services by the Educational Assistance Section. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0248-652 |
TITLE |
Travel Request and Authorization Records |
DESCRIPTION |
Copies of documents requesting authorization from the State Board of Education for out-of-state travel by staff members of the Educational Assistance Section. |
RETENTION |
003 fisc yrs |
COMMENTS |
See also Vouchers - Travel and Vehicle Operation Records. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0253-652 |
TITLE |
Vouchers - Travel |
DESCRIPTION |
Copies of documents certifying the validity of travel expenditures and claims for reimbursement by personnel of the Educational Assistance Section. |
RETENTION |
003 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Special Education Admin Section
SERIES ID |
0204-652 |
TITLE |
Cooperative and Interlocal Agreements |
DESCRIPTION |
Copies of agreements among school districts regarding cooperative administration of special education programs. |
RETENTION |
See Comments |
COMMENTS |
Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0210-652 |
TITLE |
Employee Personnel Files - Office Copies |
DESCRIPTION |
Copies of leave applications, performance expectations, performance evaluations, and other documents related to personnel of the section. |
RETENTION |
See Comments |
COMMENTS |
Retain for length of employee's tenure plus 5 calendar years, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0216-652 |
TITLE |
Federal Plans |
DESCRIPTION |
Copies of assurance documents regarding compliance with special education regulations submitted annually to the federal government by the department and approved by the State Board of Education. |
RETENTION |
See Comments |
COMMENTS |
Retain 1 copy of each permanently and transfer 1 copy of each to archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0220-652 |
TITLE |
Hearing Officer Reports |
DESCRIPTION |
Reports prepared by hearing officers designated to conduct state-level due process hearings for complaints by parents of special education students which could not be resolved at the local level. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0223-652 |
TITLE |
Issue Papers |
DESCRIPTION |
Documents prepared to promote consideration of budget and programmatic issues related to special education. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0226-652 |
TITLE |
Memoranda of Understanding or Agreement - Interagency |
DESCRIPTION |
Formalized agreements between and among agencies regarding inter-agency special education commitments. |
RETENTION |
See Comments |
COMMENTS |
Retain until agreement becomes inactive plus 5 calendar years, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0231-652 |
TITLE |
Program Guidelines |
DESCRIPTION |
Printed guidelines for programs involving learning disabilities, behavior disorders, and other special education matters prepared by the department and distributed statewide for program use. |
RETENTION |
See Comments |
COMMENTS |
Retain 1 copy of each permanently and transfer 1 copy of each to the archives; retain other copies until revised, then discard. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0240-652 |
TITLE |
Special Education Advisory Council Files |
DESCRIPTION |
Minutes, budgets, reimbursements, and other documents related to a council appointed by the State Board of Education to advise the board on special education issues. |
RETENTION |
003 cldr yrs |
COMMENTS |
Will require purging by archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0242-652 |
TITLE |
State Plans |
DESCRIPTION |
Planning, regulatory, and programmatic documents related to the statewide special education program prepared and updated annually by the department and approved by the State Board of Education. |
RETENTION |
See Comments |
COMMENTS |
Retain 1 copy permanently and transfer 1 copy to archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
SERIES ID |
0243-652 |
TITLE |
Task Force and Committee Files |
DESCRIPTION |
Minutes, reports, and other documents related to various task forces and committees dealing with special education initiatives. |
RETENTION |
See Comments |
COMMENTS |
Retain selected final products permanently in office - retain remainder of materials for 5 years, then transfer to archives for purging. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
1989-04-27
|
K.A.R. NUMBER |
53-2-079 |
Agency Number: 652-103
Kansas State Department of Education
Life Long Learning
Technical Education
SERIES ID |
0251-652 |
TITLE |
Vocational Education Performance Reports |
DESCRIPTION |
Reports filed with the Kansas State Board of Education by Local Education Agencies as required to monitor the performance of vocational education institutions to ensure compliance and quality. |
RETENTION |
See Comments |
COMMENTS |
Retain until report is no longer current, plus 1 calendar year then transfer 1 copy to the archives, destroy the remainder. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-01-14
|
K.A.R. NUMBER |
53-2-095 |
SERIES ID |
0252-652 |
TITLE |
Vocational Education State Plans |
DESCRIPTION |
Statewide vocational educational plans submitted by the Kansas State Board of Education to the federal Department of Education to support requests for federal funds. |
RETENTION |
See Comments |
COMMENTS |
Retain until superseded, then transfer one copy of each plan to the archives, destroy the remainder. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1993-01-14
|
K.A.R. NUMBER |
53-2-095 |
Agency Number: 652-104
Kansas State Department of Education
Community Colleges and Community Education
SERIES ID |
0254-652 |
TITLE |
State Educational Excellence Grant Files |
DESCRIPTION |
Variety of documents dealing with applications for state education excellence grants and the implementation of those grants funded. |
RETENTION |
See Comments |
COMMENTS |
Retain 1 year after the end of the grant period, then transfer to the archives for purging. Supersedes general schedule retention requirements for "Grant Files." |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
1994-01-13
|
K.A.R. NUMBER |
53-2-099 |
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