Kansas Records Retention Schedules

Results of Query:

Agency Code: 521 (Department of Corrections)

Page 4 of 4 showing 73 records of 373 total, starting on record 301
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Agency Number: 521-010
Department of Corrections
All Facilities

SERIES ID	0177-521
TITLE	Inmate Work Release Program Information
DESCRIPTION	Documents detailing approved inmate employment and work release program participation.
RETENTION	See Comments
COMMENTS	Retain until superseded or inmate completes work release assignment, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 22-4707 & 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0175-521
TITLE	Inmate Work Release Program Participation
DESCRIPTION	Documents relating to individual inmate participation in the work release programs: budget sheets, conditions of work release agreements, employment verification, etc.
RETENTION	See Comments
COMMENTS	Retain until inmate completes work release program plus 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 22-4707 & 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0239-521
TITLE	Interstate Compact Transfer Summary Records
DESCRIPTION	Summary documents relating to inmates considered for interstate transfer.
RETENTION	See Comments
COMMENTS	Retain until inmate is transferred, then place information for incoming inmates in inmate file - for those transferring from, send information to appropriate state correctional system.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0466-521
TITLE	Inventory Records - Inmate Files
DESCRIPTION	Documents related to the inventory of inmate files moved to other facilities.
RETENTION	See Comments
COMMENTS	Retain for 5 years after inmate has left facility, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0235-521
TITLE	Inventory Records - Medical Supplies
DESCRIPTION	Documents detailing amounts and types of medical supplies distributed to security observation areas within the facility.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0234-521
TITLE	Inventory Records - Narcotic Drugs
DESCRIPTION	Documents relating to narcotic drugs housed at the facility: volume of narcotics, date ordered, date received, etc.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0219-521
TITLE	Inventory Records - Weapons, Ammunition, and Restraints
DESCRIPTION	Documents related to security equipment inventory management: number of weapons, ammunition, chemical agents, scat equipment, etc.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory plus 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0396-521
TITLE	Inventory Requisition Record
DESCRIPTION	Documents related to the monitoring of departments and divisions purchasing requests.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0465-521
TITLE	Islamic Information Records
DESCRIPTION	Documents relating to the Islamic religion for inmates and staff.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0221-521
TITLE	Key and Flashlight Issuance Log
DESCRIPTION	Documents relating to the control and issuing of facility security key sets and flashlights.
RETENTION	See Comments
COMMENTS	Retain until log sheet is complete, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0138-521
TITLE	Key Control Inventory Records
DESCRIPTION	Documents relating to the location of key sets around the entire facility.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0314-521
TITLE	Key Issuance Log
DESCRIPTION	Documents relating to the control and issuing of facility key sets.
RETENTION	See Comments
COMMENTS	Retain until log sheet is complete, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0530-521
TITLE	Laundry Records
DESCRIPTION	Logs and other records regarding the tracking and handling of inmate laundry.
RETENTION	001 calendar year
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2012-10-11
K.A.R. NUMBER	53-2-174

SERIES ID	0498-521
TITLE	Legal Case Files
DESCRIPTION	Documents and supporting material related to legal litigation: disposition, investigation reports, interrogation reports, court pleadings, correspondence, notes, etc.
RETENTION	See Comments
COMMENTS	Retain until case is closed plus 5 years, then transfer to the State Archives for purging of duplicate material.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(25)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0359-521
TITLE	Library Accession Register
DESCRIPTION	Documents detailing library accessions: accession number, author, title, publisher, year, source, etc.
RETENTION	Permanent
DISPOSITION	Permanent
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0357-521
TITLE	Library Appointment Schedules - Law
DESCRIPTION	Internal forms and calendars used to schedule inmate appointments to use the law library.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0306-521
TITLE	Library Circulation Statistical Records
DESCRIPTION	Documents related to statistical data gathered on library usage.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0356-521
TITLE	Library Databases
DESCRIPTION	Documents relating to acquisition, accession, circulation, and other routine administrative operations.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then delete.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0360-521
TITLE	Library Detail Job Interview Sheets
DESCRIPTION	Documents relating to interviews of inmates for privileges of working in the library.
RETENTION	003 cldr yr
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0307-521
TITLE	Library Material Inventory List
DESCRIPTION	Documents relating to an annual inventory of all library material.
RETENTION	See Comments
COMMENTS	Retain until superseded by new inventory plus 3 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0358-521
TITLE	Library Use Records
DESCRIPTION	Documents of law library's material usage including book and periodical check-outs, interlibrary loan, law library appointments and sign-ins, photocopies, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0292-521
TITLE	Meal Count Sheets
DESCRIPTION	Daily count of the number of individuals eating at Kansas Correctional Facilities.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0279-521
TITLE	Meal Ticket Records
DESCRIPTION	Documents regarding meals sold to employees and other non-residents.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0390-521
TITLE	Mechanical Services Log
DESCRIPTION	Wide variety of logs created separately, but stored together: gas and oil report, parts log, tool control log, oil change log, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0455-521
TITLE	Media Requests Records
DESCRIPTION	Documents regarding requests by the media to interview individual inmates.
RETENTION	See Comments
COMMENTS	Retain until inmate leaves facility, then merge with "Inmate File."
DISPOSITION	See Comments
RESTRICTIONS	KSA 22-4707 & 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0278-521
TITLE	Obligation Reports
DESCRIPTION	Monthly internal computer reports regarding agency/institution financial status.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0222-521
TITLE	Outside Patrol Check Log
DESCRIPTION	Documents relating to outside patrol person security checks.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0345-521
TITLE	Parole Hearing Case Material
DESCRIPTION	Documents relating to the facility's parole hearings: public comments, correspondence, document list, parole hearing notes, etc.
RETENTION	See Comments
COMMENTS	Retain until inmate leaves the facility, then merge with "Inmate File."
DISPOSITION	See Comments
RESTRICTIONS	KSA 22-4707 & 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0256-521
TITLE	Parole Investigation Records
DESCRIPTION	Documents related to the pre-parole investigation period: parole eligibility recommendations, correspondence, compact applications, chronological notes, parole reports, etc.
RETENTION	See Comments
COMMENTS	Retain for inmate's tenure with Department of Corrections plus 1 year, then transfer to the State Archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 22-4707 & 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0441-521
TITLE	Payroll Direct Deposit Authorization Records
DESCRIPTION	Completed forms used to authorize direct deposits of payroll checks in employee bank accounts.
RETENTION	See Comments
COMMENTS	Retain until no longer in effect plus 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0214-521
TITLE	Payroll Expenditure Computer Reports
DESCRIPTION	Internal monthly computer printout summarizing employee payroll: warrant registers, budgetary accounts, funding adjustments, agency expenditures, payroll verification, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0094-521
TITLE	Penal Institution Files
DESCRIPTION	Documents related to the activities and projects performed by each penal institution under the SW Operation division supervision: employee unions, surplus property, inspection reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0246-521
TITLE	Physical Therapist Files
DESCRIPTION	Documents relating to inmate physical therapy: time sheets, recreational schedules, activity descriptions, weekly activity rosters, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0392-521
TITLE	Printing Logs
DESCRIPTION	Wide variety of logs created separately, but stored together: shop press log, caustic/toxic material log, shipping log, etc.
RETENTION	See Comments
COMMENTS	Retain in accordance with general schedule (KAR 53-3-1) where applicable--otherwise retain 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0243-521
TITLE	Program Management Committee Dockets
DESCRIPTION	Documents relating to a committee assigned to discuss and determine final recommendations on highly controversial inmate issues.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives.
DISPOSITION	Archives
RESTRICTIONS	KSA 22-4707 & 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0204-521
TITLE	Programs records
DESCRIPTION	Administrative records from a wide range of inmate-led and state-sponsored programs: correspondence, program evaluations, minutes, agendas, attendance and sign-in information, and other related materials. Includes pre-release programs. This record series does not include information about specific inmates' progress.
RETENTION	See comments
COMMENTS	Retain attendance records and sign-in sheets for any program for 1 fiscal year, then destroy and/or delete. Retain all other records for 3 fiscal years, then contact State Archives for appraisal - if not accepted, then destroy.
DISPOSITION	See comments
RESTRICTIONS	Portions may be restricted per K.S.A. 45-221(a)(29)
APPROVED	2013-01-10
K.A.R. NUMBER	53-2-175

SERIES ID	0397-521
TITLE	Purchasing Records - Property Order Control Record
DESCRIPTION	Sequential numbering of purchasing order account: date, purchase order issued, number, description of property, date, voucher number, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0317-521
TITLE	Radio (Hand-Held) Checkout Log
DESCRIPTION	Logged reports of issued hand-held radios to authorized correctional officers and staff.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0129-521
TITLE	Radio Usage Log
DESCRIPTION	A facility security activity log: radio traffic - call letters, and person using radio - date, time, shift supervisor, movements, etc.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0315-521
TITLE	Security Logs - General
DESCRIPTION	Wide variety of logs created separately, but stored together: see Visitation Log, Weapons Log, Segregation and Disciplinary Log, Inmate Movement Log, etc.
RETENTION	See Comments
COMMENTS	Retain according to specific type of log as described in separate schedule entries.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0151-521
TITLE	Shakedown and Searches Files
DESCRIPTION	Documents relating to the shakedown and search of inmates and their property including the searcher's name, date, time, items found, inmate's name and number, etc.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 22-4707 & KSA 45-221(a)(29)
APPROVED	2003-01-09
K.A.R. NUMBER	53-2-133

SERIES ID	0508-521
TITLE	Special Management Notes
DESCRIPTION	Documents used for security references also known as the "hot sheet."
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then place in respective "Inmate File."
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0299-521
TITLE	Subject Files - Classification and Records
DESCRIPTION	Documents covering a wide range of issues: correspondence, minutes, time sheets, surveys, inmate populations, counseling reports, attendance reports, etc..
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the State Archives for appraisal--if not accepted then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0399-521
TITLE	Subject Files - Correctional Emergency Response Team
DESCRIPTION	Wide variety of routine administrative issues: types of weapons, officer's name, leader meeting minutes, correspondence, applications, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0265-521
TITLE	Subject Files - Disciplinary
DESCRIPTION	Wide variety of documents related to disciplinary issues: sentence notification, correspondence, fines, dispositions, returned evidence material documents, disciplinary reports, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging. PORTIONS MAY BE RESTRICTED.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0295-521
TITLE	Subject Files - Food Service
DESCRIPTION	Documents covering a wide range of food service operation issues: correspondence, medication sheets, food orders, weekly cleaning sheets, leftover list, walk-in refrigerator temperature log, etc.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0499-521
TITLE	Subject Files - Legal
DESCRIPTION	Wide variety of documents and related material related to legal issues: good time, inmate religion, legal exercises, sex harassment, correspondence, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the State Archives for purging of duplicate material. PORTIONS MAY BE RESTRICTED.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(4)(10)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0230-521
TITLE	Subject Files - Library
DESCRIPTION	Documents covering a wide range of library issues: work orders, receiving reports, books arrived check list, and other related material.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0323-521
TITLE	Subject Files - Medical
DESCRIPTION	Documents relating to a wide range of inmate medical issues: medication and medical supply lists, correspondence, needle counts, AIDs information, x-ray bills, education material, etc.
RETENTION	See Comments
COMMENTS	Retain according to general schedule (KAR 53-3-1) where applicable-otherwise retain until no longer useful, then contact the State Archives -if not accepted, then destroy. PORTIONS MAY BE RESTRICTED.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(3)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0302-521
TITLE	Subject Files - Mental Health
DESCRIPTION	Documents covering a wide range of mental health issues: training programs, budgetary material, personnel information, notes, inmate recommendations, etc.
RETENTION	See Comments
COMMENTS	Retain according to general schedule (KAR 53-3-1) where applicable-otherwise retain until no longer useful, then contact the State Archives -if not accepted, then destroy. PORTIONS MAY BE RESTRICTED.
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(3)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0489-521
TITLE	Subject Files - Parole
DESCRIPTION	Wide array of documents related to a range of parole issues: compact statistics, Kansas Parole hearings, unusual occurrences, jail standards, inmate grievances, parole supervision meetings, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer needed, then transfer to the State Archives for purging of duplicate material. PORTIONS MAY BE RESTRICTED.
DISPOSITION	Archives
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0231-521
TITLE	Subject Files - Recreation
DESCRIPTION	Documents covering a wide variety of recreation and activity issues: lesson plans, correspondence, work orders, inventories, training material, minutes, photographs, monthly reports, warranties, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then contact the State Archives appraisal, if not accepted, then destroy.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0179-521
TITLE	Syringe Count Log
DESCRIPTION	Logged record relating to the safety, security, and accountability of medical needles: types of needles, blades, syringes, dates, inmate numbers, etc.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(29)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0143-521
TITLE	Tactical Observation and Sniper Squad (T.O.S.S.) Records
DESCRIPTION	Documents relating to the selection of and training of the T.O.S.S. unit.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0244-521
TITLE	Telephone and Address Directory
DESCRIPTION	Documents relating to internal telephone numbers as well as a variety of frequent contacted telephone numbers and addresses.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0140-521
TITLE	Telephone and Intercom Directory
DESCRIPTION	Documents relating to internal telephone and intercom numbers as well as departmental-wide telephone numbers.
RETENTION	See Comments
COMMENTS	Retain until superseded, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0319-521
TITLE	Telephone Directory - Security
DESCRIPTION	Documents relating to internal and external telephone numbers of facility security personnel.
RETENTION	See Comments
COMMENTS	Retain until no longer needed, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0111-521
TITLE	Telephone Number Reference Cards
DESCRIPTION	Telephone numbers of individuals who are contacted frequently by the director.
RETENTION	See Comments
COMMENTS	Destroy or update card as telephone number becomes obsolete.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0320-521
TITLE	Tool Control Records
DESCRIPTION	Documents of tools checked out and in -- used for security control purposes.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0103-521
TITLE	Traffic Control Logs - Non-Resident
DESCRIPTION	Documents relating to non-resident movements in and out of the facility.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0415-521
TITLE	Vehicle Operation Log - Security
DESCRIPTION	Documents relating to vehicle movement in and out of the facility.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0172-521
TITLE	Volunteer Files
DESCRIPTION	Documents relating to both individual volunteers and volunteer participation by the inmates.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	K.S.A. 45-221(a)(29) K.S.A. 22-4707
APPROVED	2006-04-13
K.A.R. NUMBER	53-2-147

SERIES ID	0398-521
TITLE	Warehouse Receiving Log
DESCRIPTION	Documents indicating received shipments into the institutional warehouse.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0321-521
TITLE	Weapons, Ammunition, and Restraints Logs
DESCRIPTION	Documents regarding storage, issuance, and control of weapons, ammunition, restraints and/or other related equipment.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0312-521
TITLE	Weapons, Ammunition, and Restraints Logs - Chemical Agents
DESCRIPTION	Documents regarding storage, issuance, and control of chemical agents and related equipment.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0128-521
TITLE	Weapons, Ammunition, and Restraints Logs - Control Center Emergency
DESCRIPTION	Documents regarding storage, issuance, and control of weapons, ammunition, restraints and/or other related equipment.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0262-521
TITLE	Weapons, Ammunition, and Restraints Logs - Emergency Equipment
DESCRIPTION	Documents regarding storage, issuance, and control of weapons, ammunition, restraints and/or other related equipment.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(12)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0395-521
TITLE	Weapons Qualification Card Files
DESCRIPTION	Documents of officers' qualifications to use weapons: name, test scores, dates, and instructors.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then place in individual "Employee Personnel Training File."
DISPOSITION	See Comments
RESTRICTIONS	KSA 45-221(a)(4)(9)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0393-521
TITLE	Weapons Qualification Records - Firing Range Log
DESCRIPTION	Documents of individual scores at the weapons firing range: date, name, scores, etc.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)(9)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0394-521
TITLE	Weapons Qualification Records - Firing Range Score Cards
DESCRIPTION	Documents of individual officers firing scores--information then recorded in "Weapons Qualification Records - Firing Range Log."
RETENTION	002 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)(9)
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0385-521
TITLE	Work Register - Daily
DESCRIPTION	Daily register of maintenance supervisors work accomplishments.
RETENTION	001 fisc yr
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0386-521
TITLE	Work Schedules and Reports - Weekly
DESCRIPTION	Schedules and reports associated with maintenance, renovation and new construction projects.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1990-10-11
K.A.R. NUMBER	53-2-086

SERIES ID	0516-521
TITLE	X-Ray Film
DESCRIPTION	X-Ray film produced on inmates during the course of medical treatment.
RETENTION	See Comments
COMMENTS	Retain 5 years from the date the film was taken, unless determined longer by the Department of Correction's legal staff or medical services provider. Disposition of the film will be through a silver reclamation project.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)
APPROVED	1995-07-13
K.A.R. NUMBER	53-2-105

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